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Constitution of
The English Coterie
Indiana University Purdue University
Fort Wayne
Article I. NAME
This organization shall be known as The English Coterie of Indiana University Purdue University Fort Wayne.
Article II. PURPOSE
The purposes and objectives of this organization are:
A. To teach and promote teamwork and cooperation with students interested in the various fields of English studies.
B. To better facilitate the study of various aspects of English studies.
C. To develop specialized groups focused on specific areas of English studies.
D. For this organization to be professional, academic, as well as providing social interactions with others of like interest.
E. To organize meetings and events that will help to strengthen the English Department and help to educate those who study English.
Article III. MEMBERSHIP
Section I. Qualification:
1. Membership in this organization shall be open to all IPFW students and may include a limited number of non students.
2. Fifty-one percent of the total membership must be currently enrolled students at IPFW and only those members may vote, hold office, and represent the organization/university in an official capacity.
3. The minimum membership requirement is 8 members.
4. Membership and participation shall be free from discrimination and harassment per the policies of the IPFW Code of Student Rights, Responsibilities, and Conduct as stated in Part I, Section A, Items 3 and 4.
Section II. Types of Membership:
1. Voting membership shall be open to all students currently enrolled in at least one credit hour at IPFW.
2. Voting members must maintain minimum cumulative GPA of 2.0 to qualify for membership.
3. Voting Members must participate in at least one event and attend one
meeting per semester
4. Non student memberships may be held by faculty, staff, alumni, or community members.
Section III. Financial Obligation:
None at this time.
ARTICLE IV. OFFICERS
Section I. Officers
1. The Executive Branch of this organization shall be comprised of a President, Vice President, Secretary, and Treasurer.
Section II. Officer Qualifications
The organization’s officers must:
1. Be currently enrolled students at IPFW.
2. Maintain at least a 2.0 semester and cumulative GPA.
3. Have been a member of this organization for at least one month.
4. Have been elected by the voting membership of the organization.
Section III. Duties and Powers
1. The President shall complete the requirements for annual recognition by the Student Life office, preside over all meetings, call the first meeting of the semester, call special meetings, call executive committee meetings, form committees, and appoint committee chairpersons with the consent of the membership. 2. The Vice President shall assume the duties of the President in his/her absence or if he/she is incapable of performing said duties, coordinate the activities of all committees, and assist the President. 3. The Secretary shall maintain a list of members, record and make public to the organization the minutes of regular and Executive Committee meetings, notify the membership of the time and place of meetings, and perform all other secretarial duties.
4. The Treasurer shall complete the requirements for annual recognition by the Student Life office, maintain an accurate record of receipts and disbursements of funds, maintain the organization’s account in accordance with University regulations, and submit to the appropriate office such financial statements as are requested.
Section IV. Terms of Office
1. Once elected, the officers of this organization shall take office immediately.
2. Officers shall remain in office for the following year or until such time as they fail to comply with the stated qualifications or membership standards.
Section V. Nomination and Election
1. Nominations of officers for this organization shall be made by the voting members during third week of March.
2. Nominated candidates shall be elected by a simple majority vote of the of
the total membership.
3. Officers may be re elected for the same office.
Section VI. Vacancies
1. In the event the President of this organization can no longer assume the duties of the office, the Vice President shall become President. The new President will be required to attend a President’s training session.
2. In the event that a vacancy occurs in any office other than the Presidency, the President shall nominate the candidate for the office that is vacant. The
Organization shall then approve the nomination by a simple majority vote. Treasurers will be required to attend a Treasurer’s training session.
3. Officer changes must be reported to the Student Life office within one week of election.
ARTICLE V. MEETINGS
Section I. Frequency
1. This organization shall hold at least two regular meetings per semester.
2. Meetings shall be open to the entire student body.
Section II. Time and Location
1. The time and location of regular meetings shall be determined by a vote at the beginning of each semester.
2. Members shall be notified of the time and place of each meeting at least one week prior to the date of the meeting.
Section III. Quorum
1. Thirty percent of the voting membership shall constitute a quorum.
Section IV. Attendance
1. Officers may not be absent from meetings except in cases of emergency or with prior approval from the President. Illness, accidents, or family deaths constitute emergencies.
2. Member attendance is optional.
Section V. How Meetings are Conducted
1. Meetings shall be conducted in accordance with Roberts Rules of Order.
ARTICLE VI. ADVISOR
One (1) full time faculty, administrative, clerical, or service staff member of Indiana University Purdue University Fort Wayne shall be invited by the organization to serve as their primary advisor. The advisor shall serve as an advocate for the organization and insure that all business conducted by this group meets university standards. The organization agrees to keep their primary advisor informed of all activities, meetings, plans, and events. The organization may have as many secondary advisors as deemed appropriate.
ARTICLE VII. IMPEACHMENT
Section I. Reasons for Impeachment
1. Officers may be impeached for malfeasance in office, dereliction of duty, conduct unbecoming, or by failing to comply with the purposes and objectives of this organization.
Section II. Initiation of Impeachment Proceedings
1. A petition signed by more than 3/4 of members of this organization shall initiate impeachment proceedings.
2. The signed petition shall be submitted to the President. If the President is the focus of the petition, it should be submitted to the Vice-President.
Section III. Procedures
1. President will coordinate impeachment proceedings and chair the meeting.
2. The officer in question shall be notified in writing at least three days prior to the meeting scheduled to discuss his/her impeachment. The time, location, and all allegations shall be specified in this correspondence. During this meeting, the officer in question shall be provided with an opportunity to address the allegations.
3. In the event the President is being impeached, the Vice President shall chair the meeting.
4. A 2/3 public vote of the attending members in an open meeting shall constitute impeachment for remainder of the academic year.
Section IV. Retention of Membership
1. In the event an officer is impeached, he/she may retain active membership in this organization.
ARTICLE VIII. EXPULSION
Section I. Reasons for Expulsion
1. Members may be expelled from this organization for conduct unbecoming and for violations of the student code of conduct.
Section II. Initiation of Expulsion Proceedings.
1. A petition signed by 2/3 of members of this organization shall initiate expulsion proceedings.
2. The signed petition shall be submitted to the President and Vice President.
Section III. Procedures
1. President will coordinate expulsion proceedings and chair the meeting.
2. The member in question shall be notified in writing at least three days prior to the meeting scheduled to discuss his/her expulsion. The time, location, and all allegations shall be specified in this correspondence. During this meeting, the member in question shall be provided with an opportunity to address the allegations.
3. A 2/3 public vote of the attending members in an open meeting shall
constitute expulsion for the remainder of the academic year.
ARTICLE IX. AMENDMENTS
Section I. Process
1. All amendment(s) to this constitution shall be introduced in writing at an organizational meeting. It shall be reread and voted upon at the next meeting. At least one week’s time must lapse between initial presentation and voting on the amendment.
2. Each amendment having been passed by a 2/3 vote of the attending
membership shall become effective only after the IPSGA Senate has
granted approval of the amendment.
ARTICLE X. RATIFICATION
This constitution shall be officially ratified when signed by at least 2/3 of the attending members of this organization and granted approval by the IPSGA Senate.
ARTICLE XI. ENABLING ACT
Upon ratification and approval of this constitution by IPFW English & Linguistics Organization and the IPSGA Senate, this constitution shall become effective immediately. Officers of this club shall be elected as soon as possible and shall serve for the remainder of the term of office.
ARTICLE XII. BYLAWS
Bylaws may not contradict the student organization constitution.
The English Coterie
Indiana University Purdue University
Fort Wayne
Article I. NAME
This organization shall be known as The English Coterie of Indiana University Purdue University Fort Wayne.
Article II. PURPOSE
The purposes and objectives of this organization are:
A. To teach and promote teamwork and cooperation with students interested in the various fields of English studies.
B. To better facilitate the study of various aspects of English studies.
C. To develop specialized groups focused on specific areas of English studies.
D. For this organization to be professional, academic, as well as providing social interactions with others of like interest.
E. To organize meetings and events that will help to strengthen the English Department and help to educate those who study English.
Article III. MEMBERSHIP
Section I. Qualification:
1. Membership in this organization shall be open to all IPFW students and may include a limited number of non students.
2. Fifty-one percent of the total membership must be currently enrolled students at IPFW and only those members may vote, hold office, and represent the organization/university in an official capacity.
3. The minimum membership requirement is 8 members.
4. Membership and participation shall be free from discrimination and harassment per the policies of the IPFW Code of Student Rights, Responsibilities, and Conduct as stated in Part I, Section A, Items 3 and 4.
Section II. Types of Membership:
1. Voting membership shall be open to all students currently enrolled in at least one credit hour at IPFW.
2. Voting members must maintain minimum cumulative GPA of 2.0 to qualify for membership.
3. Voting Members must participate in at least one event and attend one
meeting per semester
4. Non student memberships may be held by faculty, staff, alumni, or community members.
Section III. Financial Obligation:
None at this time.
ARTICLE IV. OFFICERS
Section I. Officers
1. The Executive Branch of this organization shall be comprised of a President, Vice President, Secretary, and Treasurer.
Section II. Officer Qualifications
The organization’s officers must:
1. Be currently enrolled students at IPFW.
2. Maintain at least a 2.0 semester and cumulative GPA.
3. Have been a member of this organization for at least one month.
4. Have been elected by the voting membership of the organization.
Section III. Duties and Powers
1. The President shall complete the requirements for annual recognition by the Student Life office, preside over all meetings, call the first meeting of the semester, call special meetings, call executive committee meetings, form committees, and appoint committee chairpersons with the consent of the membership. 2. The Vice President shall assume the duties of the President in his/her absence or if he/she is incapable of performing said duties, coordinate the activities of all committees, and assist the President. 3. The Secretary shall maintain a list of members, record and make public to the organization the minutes of regular and Executive Committee meetings, notify the membership of the time and place of meetings, and perform all other secretarial duties.
4. The Treasurer shall complete the requirements for annual recognition by the Student Life office, maintain an accurate record of receipts and disbursements of funds, maintain the organization’s account in accordance with University regulations, and submit to the appropriate office such financial statements as are requested.
Section IV. Terms of Office
1. Once elected, the officers of this organization shall take office immediately.
2. Officers shall remain in office for the following year or until such time as they fail to comply with the stated qualifications or membership standards.
Section V. Nomination and Election
1. Nominations of officers for this organization shall be made by the voting members during third week of March.
2. Nominated candidates shall be elected by a simple majority vote of the of
the total membership.
3. Officers may be re elected for the same office.
Section VI. Vacancies
1. In the event the President of this organization can no longer assume the duties of the office, the Vice President shall become President. The new President will be required to attend a President’s training session.
2. In the event that a vacancy occurs in any office other than the Presidency, the President shall nominate the candidate for the office that is vacant. The
Organization shall then approve the nomination by a simple majority vote. Treasurers will be required to attend a Treasurer’s training session.
3. Officer changes must be reported to the Student Life office within one week of election.
ARTICLE V. MEETINGS
Section I. Frequency
1. This organization shall hold at least two regular meetings per semester.
2. Meetings shall be open to the entire student body.
Section II. Time and Location
1. The time and location of regular meetings shall be determined by a vote at the beginning of each semester.
2. Members shall be notified of the time and place of each meeting at least one week prior to the date of the meeting.
Section III. Quorum
1. Thirty percent of the voting membership shall constitute a quorum.
Section IV. Attendance
1. Officers may not be absent from meetings except in cases of emergency or with prior approval from the President. Illness, accidents, or family deaths constitute emergencies.
2. Member attendance is optional.
Section V. How Meetings are Conducted
1. Meetings shall be conducted in accordance with Roberts Rules of Order.
ARTICLE VI. ADVISOR
One (1) full time faculty, administrative, clerical, or service staff member of Indiana University Purdue University Fort Wayne shall be invited by the organization to serve as their primary advisor. The advisor shall serve as an advocate for the organization and insure that all business conducted by this group meets university standards. The organization agrees to keep their primary advisor informed of all activities, meetings, plans, and events. The organization may have as many secondary advisors as deemed appropriate.
ARTICLE VII. IMPEACHMENT
Section I. Reasons for Impeachment
1. Officers may be impeached for malfeasance in office, dereliction of duty, conduct unbecoming, or by failing to comply with the purposes and objectives of this organization.
Section II. Initiation of Impeachment Proceedings
1. A petition signed by more than 3/4 of members of this organization shall initiate impeachment proceedings.
2. The signed petition shall be submitted to the President. If the President is the focus of the petition, it should be submitted to the Vice-President.
Section III. Procedures
1. President will coordinate impeachment proceedings and chair the meeting.
2. The officer in question shall be notified in writing at least three days prior to the meeting scheduled to discuss his/her impeachment. The time, location, and all allegations shall be specified in this correspondence. During this meeting, the officer in question shall be provided with an opportunity to address the allegations.
3. In the event the President is being impeached, the Vice President shall chair the meeting.
4. A 2/3 public vote of the attending members in an open meeting shall constitute impeachment for remainder of the academic year.
Section IV. Retention of Membership
1. In the event an officer is impeached, he/she may retain active membership in this organization.
ARTICLE VIII. EXPULSION
Section I. Reasons for Expulsion
1. Members may be expelled from this organization for conduct unbecoming and for violations of the student code of conduct.
Section II. Initiation of Expulsion Proceedings.
1. A petition signed by 2/3 of members of this organization shall initiate expulsion proceedings.
2. The signed petition shall be submitted to the President and Vice President.
Section III. Procedures
1. President will coordinate expulsion proceedings and chair the meeting.
2. The member in question shall be notified in writing at least three days prior to the meeting scheduled to discuss his/her expulsion. The time, location, and all allegations shall be specified in this correspondence. During this meeting, the member in question shall be provided with an opportunity to address the allegations.
3. A 2/3 public vote of the attending members in an open meeting shall
constitute expulsion for the remainder of the academic year.
ARTICLE IX. AMENDMENTS
Section I. Process
1. All amendment(s) to this constitution shall be introduced in writing at an organizational meeting. It shall be reread and voted upon at the next meeting. At least one week’s time must lapse between initial presentation and voting on the amendment.
2. Each amendment having been passed by a 2/3 vote of the attending
membership shall become effective only after the IPSGA Senate has
granted approval of the amendment.
ARTICLE X. RATIFICATION
This constitution shall be officially ratified when signed by at least 2/3 of the attending members of this organization and granted approval by the IPSGA Senate.
ARTICLE XI. ENABLING ACT
Upon ratification and approval of this constitution by IPFW English & Linguistics Organization and the IPSGA Senate, this constitution shall become effective immediately. Officers of this club shall be elected as soon as possible and shall serve for the remainder of the term of office.
ARTICLE XII. BYLAWS
Bylaws may not contradict the student organization constitution.
